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#CAN YOU CREATE GROUPS IN OUTLOOK 2011 FOR MAC SHARED FOLDERS FULL#

Note: Depending on the access you have been given, you may or may not have permission to make changes to the folder.

A new window displays the contents of the folder you have permission to view.

Click on the Folder type: pull-down menu to select the folder for which you have been given access (e.g., Inbox, Calendar, Tasks, etc.) and click the OK button.

Click on the Name button and from the GAL, enter the person's name (e.g., Doe, Jane) who has given you delegate access, and then click the OK button.

Select File | Open and then select Other User's Folder.

Opening another user's folder as a delegate The calendar will then also appear in the "Shared Calendars" list so you can easily select it to re-open. The calendar will open next to your personal calendar.

Type the name of the person whose calendar you wish to open and click OK.

Select the down arrow of the Add button.

Working As A Delegate (Access Another User's Folder)īefore you can access another Office 365 user's folders (Calendar, Tasks, Inbox, Contacts, Notes, or Journal) the user must add you as a delegate and assign permissions to the folders.

Verify that you have added all of the people you wish to give delegate access to and click on the OK button.

If you want the delegate to be able to "Send On Behalf of" you but not see details in your calendar or Inbox, you can add them as a delegate and select None for permissions to various folders.

If you want your delegate to be able to see your private items, click the corresponding check box.

If you want to send a notification message to your new delegate, click the check box Automatically send a message to delegate summarizing these permissions.

If you want your delegate to receive copies of your meeting-related notifications (so that the delegate will also be notified of any new meetings and can "Confirm" or "Decline" meetings on your behalf), grant Editor permissions and click the check box Delegate receives copies of meeting-related messages sent to me.

#CAN YOU CREATE GROUPS IN OUTLOOK 2011 FOR MAC SHARED FOLDERS FULL#

Reviewer - (Delegate can read items in the folder, but can't make changes)Īuthor - (Delegate can read items and create new items in the folder)Įditor - (Delegate has full access to read, create, and modify items in the folder) None - (Delegate has no access to the folder) Choose from the following Permission levels: On the "Delegate Permissions" screen, select the desired permissions for each of your folders (Calendar, Tasks, Inbox, Contacts, Notes and Journal).Type the person's name you wish to add, select it and click the Add button.Select File | Account Settings | Delegate Access.If one Delegate accepts the meeting request and the other Delegate deletes the meeting request, the meeting WILL remain on the Designee’s calendar. The other Delegate may want to move the meeting related messages to a separate folder or just delete them. However, that being said, if a person has two Delegates, we recommend that only one of the Delegates handles the meeting related messages. Note Regarding Multiple Delegates Handling Meeting Related Messages - It is not recommend to have more than one Delegate. However, to mark your time as free, right-click on the meeting and set Show Time As = Free.

Note: As the Organizer of the meeting you are a required attendee and cannot remove yourself. To work as a delegate, another Office 365 user needs to give you permission (i.e., access rights) to their Calendar, Inbox, etc.

A manager and delegate should not be configured as delegates for each other.

When using Delegates, limit the number of editor/author delegates to one or two people. If you would just like to share your Outlook Calendar, Tasks, Inbox, Contacts, Notes, or Journal with other Office 365 users, you should use "folder permissions" instead of Delegates. Delegates should be used when a person will need to receive/process meeting requests on someone’s behalf.